BatchProof · Texas Consumable Hemp Records

What's inside the Texas hemp records template pack

7 editable documents, each mapped to the exact 25 TAC Chapter 300 subsection it satisfies, with a plain-English fill-in guide and a stated retention period. Buy once, own the files, adapt them to your facility with the merge fields below.

Get the pack — $349 Texas hemp records overview

The documents

1. Master Production Record

Source file: master-production-record.md

Retention: Retain no less than 3 years after the record is created (§300.203(c)); keep on site for immediate inspection (§300.203(a)).

Regulation this document satisfies:

Texas DSHS — 25 TAC §300.204
Master Production Records — one preparer + independent second-person check (a); required contents (b): ingredient identity/quantity, complete ingredient list, by-product excess statement, manufacturing instructions.
Effective 2026-03-31. Read the regulation · Source text read 2026-07-09
Texas DSHS — 25 TAC §300.203
Access to Records — on-site availability, 3-year retention (c), required records (d), and record integrity/attribution (e).
§300.203(c): records must be maintained no less than 3 years after creation. §300.203(d) enumerates the required record set (COAs, source of ingredients, batch/recall/complaint/master records). §300.203(e): records must be accurate, permanent, legible, concurrent, and carry facility name/location, date+time, signer, product identity + batch no.
Effective 2026-03-31. Read the regulation · Source text read 2026-07-09

2. Batch Production Record

Source file: batch-production-record.md

Retention: Retain no less than 3 years after the record is created (§300.203(c)); keep on site for immediate inspection (§300.203(a)).

Regulation this document satisfies:

Texas DSHS — 25 TAC §300.205
Batch Production Records — per-batch records traceable to the master record (1) and documenting each manufacturing step (2)(A)-(M): dates, equipment/line, ingredient weights, in-process + lab results, actual yield, labeling reconciliation, sampling, investigations, THC destruction, rework, and the COA of hemp/derivative used.
Effective 2026-03-31. Read the regulation · Source text read 2026-07-09
Texas DSHS — 25 TAC §300.204
Master Production Records — one preparer + independent second-person check (a); required contents (b): ingredient identity/quantity, complete ingredient list, by-product excess statement, manufacturing instructions.
Effective 2026-03-31. Read the regulation · Source text read 2026-07-09
Texas DSHS — 25 TAC §300.203
Access to Records — on-site availability, 3-year retention (c), required records (d), and record integrity/attribution (e).
§300.203(c): records must be maintained no less than 3 years after creation. §300.203(d) enumerates the required record set (COAs, source of ingredients, batch/recall/complaint/master records). §300.203(e): records must be accurate, permanent, legible, concurrent, and carry facility name/location, date+time, signer, product identity + batch no.
Effective 2026-03-31. Read the regulation · Source text read 2026-07-09

3. Source & Traceability / Raw Material Log

Source file: source-traceability-log.md

Retention: Retain no less than 3 years after the record is created (§300.203(c)); source-of-ingredients receiving/licensing records required under §300.203(d)(3).

Regulation this document satisfies:

Texas DSHS — 25 TAC §300.206
Raw Materials and Ingredients — approved sources (a); traceability identifiers (b): name, batch/lot from original package, manufacture date, receipt date, expiration/re-test/use-by, total delta-9 THC on a dry-weight basis; no over-limit substances into Texas for processing (c).
Section title is 'Raw Materials and Ingredients'. The 'source of ingredients' receiving/licensing records requirement is separately at §300.203(d)(3)(A)-(B). The traceability log document cites both.
Effective 2026-03-31. Read the regulation · Source text read 2026-07-09
Texas DSHS — 25 TAC §300.203
Access to Records — on-site availability, 3-year retention (c), required records (d), and record integrity/attribution (e).
§300.203(c): records must be maintained no less than 3 years after creation. §300.203(d) enumerates the required record set (COAs, source of ingredients, batch/recall/complaint/master records). §300.203(e): records must be accurate, permanent, legible, concurrent, and carry facility name/location, date+time, signer, product identity + batch no.
Effective 2026-03-31. Read the regulation · Source text read 2026-07-09

4. Written Recall Plan & Mock-Recall Log

Source file: recall-plan.md

Retention: Maintain the written recall plan/procedures on an ongoing basis; retain executed recall and mock-recall records no less than 3 years after creation (§300.203(c)).

Regulation this document satisfies:

Texas DSHS — 25 TAC §300.207
Recalls — written recall procedures for all facilities (a): identify recalled product, immediate removal/segregation, return/hold/dispose, public hazard notification; and a recall plan for manufacturers/distributors/processors (b): notify direct consignees, notify public, effectiveness checks, appropriate disposal.
Effective 2026-03-31. Read the regulation · Source text read 2026-07-09
Texas DSHS — 25 TAC §300.203
Access to Records — on-site availability, 3-year retention (c), required records (d), and record integrity/attribution (e).
§300.203(c): records must be maintained no less than 3 years after creation. §300.203(d) enumerates the required record set (COAs, source of ingredients, batch/recall/complaint/master records). §300.203(e): records must be accurate, permanent, legible, concurrent, and carry facility name/location, date+time, signer, product identity + batch no.
Effective 2026-03-31. Read the regulation · Source text read 2026-07-09

5. Consumer Complaint Log & SOP

Source file: consumer-complaint-log.md

Retention: Retain complaint files and investigation records no less than 3 years after the record is created (§300.203(c), §300.208).

Regulation this document satisfies:

Texas DSHS — 25 TAC §300.208
Complaints — maintain complaint files + procedures (a): uniform/timely processing, document oral complaints on receipt, evaluate for FDA/dept reporting; investigate all safety-related complaints (b); review labeling/packaging complaints (c); investigation record contents (d)(1)-(8): product, receipt date, batch no./date, complainant, nature/details, investigation dates+results, corrective action, reply.
Effective 2026-03-31. Read the regulation · Source text read 2026-07-09
Texas DSHS — 25 TAC §300.203
Access to Records — on-site availability, 3-year retention (c), required records (d), and record integrity/attribution (e).
§300.203(c): records must be maintained no less than 3 years after creation. §300.203(d) enumerates the required record set (COAs, source of ingredients, batch/recall/complaint/master records). §300.203(e): records must be accurate, permanent, legible, concurrent, and carry facility name/location, date+time, signer, product identity + batch no.
Effective 2026-03-31. Read the regulation · Source text read 2026-07-09

6. COA Tracking Register

Source file: coa-tracking-register.md

Retention: Retain COAs and testing results no less than 3 years (§300.203(c); testing results also §300.303(f), 3 years from receipt).

Regulation this document satisfies:

Texas DSHS — 25 TAC §300.301
Testing Required — COA availability (c) and required COA contents (d)(1)-(12): lab identity, producer identity, sampler, sample info, lot no., dates, units, methods/instruments/LOD/LOQ, expiration, QR verification, measurement of uncertainty, and delta-9/total-THC results.
Cited by the COA Tracking Register so each logged COA maps to the §300.301(d) elements an inspector expects to see. §300.303(f) also requires retaining testing results at least 3 years from receipt.
Effective 2026-03-31. Read the regulation · Source text read 2026-07-09
Texas DSHS — 25 TAC §300.203
Access to Records — on-site availability, 3-year retention (c), required records (d), and record integrity/attribution (e).
§300.203(c): records must be maintained no less than 3 years after creation. §300.203(d) enumerates the required record set (COAs, source of ingredients, batch/recall/complaint/master records). §300.203(e): records must be accurate, permanent, legible, concurrent, and carry facility name/location, date+time, signer, product identity + batch no.
Effective 2026-03-31. Read the regulation · Source text read 2026-07-09

7. Implementation Guide & Retention Schedule

Source file: implementation-guide.md

Retention: Reference document; retain the current adopted-rule version and your in-use record templates for the life of the operation. All underlying records: 3 years minimum (§300.203(c)).

Regulation this document satisfies:

Texas DSHS — 25 TAC §300.203
Access to Records — on-site availability, 3-year retention (c), required records (d), and record integrity/attribution (e).
§300.203(c): records must be maintained no less than 3 years after creation. §300.203(d) enumerates the required record set (COAs, source of ingredients, batch/recall/complaint/master records). §300.203(e): records must be accurate, permanent, legible, concurrent, and carry facility name/location, date+time, signer, product identity + batch no.
Effective 2026-03-31. Read the regulation · Source text read 2026-07-09
Texas DSHS — 25 TAC §300.204
Master Production Records — one preparer + independent second-person check (a); required contents (b): ingredient identity/quantity, complete ingredient list, by-product excess statement, manufacturing instructions.
Effective 2026-03-31. Read the regulation · Source text read 2026-07-09
Texas DSHS — 25 TAC §300.205
Batch Production Records — per-batch records traceable to the master record (1) and documenting each manufacturing step (2)(A)-(M): dates, equipment/line, ingredient weights, in-process + lab results, actual yield, labeling reconciliation, sampling, investigations, THC destruction, rework, and the COA of hemp/derivative used.
Effective 2026-03-31. Read the regulation · Source text read 2026-07-09
Texas DSHS — 25 TAC §300.206
Raw Materials and Ingredients — approved sources (a); traceability identifiers (b): name, batch/lot from original package, manufacture date, receipt date, expiration/re-test/use-by, total delta-9 THC on a dry-weight basis; no over-limit substances into Texas for processing (c).
Section title is 'Raw Materials and Ingredients'. The 'source of ingredients' receiving/licensing records requirement is separately at §300.203(d)(3)(A)-(B). The traceability log document cites both.
Effective 2026-03-31. Read the regulation · Source text read 2026-07-09
Texas DSHS — 25 TAC §300.207
Recalls — written recall procedures for all facilities (a): identify recalled product, immediate removal/segregation, return/hold/dispose, public hazard notification; and a recall plan for manufacturers/distributors/processors (b): notify direct consignees, notify public, effectiveness checks, appropriate disposal.
Effective 2026-03-31. Read the regulation · Source text read 2026-07-09
Texas DSHS — 25 TAC §300.208
Complaints — maintain complaint files + procedures (a): uniform/timely processing, document oral complaints on receipt, evaluate for FDA/dept reporting; investigate all safety-related complaints (b); review labeling/packaging complaints (c); investigation record contents (d)(1)-(8): product, receipt date, batch no./date, complainant, nature/details, investigation dates+results, corrective action, reply.
Effective 2026-03-31. Read the regulation · Source text read 2026-07-09
Texas DSHS — 25 TAC §300.301
Testing Required — COA availability (c) and required COA contents (d)(1)-(12): lab identity, producer identity, sampler, sample info, lot no., dates, units, methods/instruments/LOD/LOQ, expiration, QR verification, measurement of uncertainty, and delta-9/total-THC results.
Cited by the COA Tracking Register so each logged COA maps to the §300.301(d) elements an inspector expects to see. §300.303(f) also requires retaining testing results at least 3 years from receipt.
Effective 2026-03-31. Read the regulation · Source text read 2026-07-09

The merge fields you fill in

Every business-specific value is a merge field. Fill each one once and it flows through the pack. Required fields must be completed before a document is inspection-ready.

Merge fields — required
Field Token Example
Company / facility legal name {{company_name}} Bayou City Hemp Co.
DSHS consumable hemp products license no. {{license_number}} CHP-000000
Facility / plant street address {{facility_address}} 123 Industrial Blvd, Houston, TX 77002
Prepared by (name / title) {{prepared_by}} Jane Doe, Production Manager
Independently checked by (second person, §300.204(a)) {{checked_by}} John Roe, QA Lead
Record / plan effective date {{effective_date}} 2026-03-31
Merge fields — optional / per-record
Field Token Example
Facility GPS coordinates (per §300.201(b)(1)) {{facility_gps}} 29.7604, -95.3698
Consumable hemp product name {{product_name}} Howdy THC Beverage 10mg
Batch / lot ID number (§300.101(7)) {{batch_id}} BCH-2026-0412-01
Recall coordinator (name / phone / email) {{recall_coordinator}} Jane Doe, 713-555-0100, [email protected]

Get the pack

One-time purchase. Editable DOCX + print-ready PDF + implementation guide, delivered as a single download.

Texas Consumable Hemp Records Pack

Every DSHS-required record (25 TAC §§300.204–300.208 + §300.203 retention), each field mapped to the exact rule subsection, editable and inspection-ready.

$349 one-time

vs $3,000+ compliance consultant / generic free DSHS PDFs for the incumbent

  • Master Production Record template (§300.204)
  • Batch Production Record template (§300.205)
  • Source & Traceability / Raw Material log (§300.206 + §300.203(d)(3))
  • Written Recall Plan + mock-recall log (§300.207)
  • Consumer Complaint Log + complaint SOP (§300.208)
  • COA Tracking Register (§300.203(d)(1)-(2), §300.301(d))
  • Implementation guide with a 3-year record-retention table (§300.203(c))
  • Editable DOCX + print-ready PDF + fill-in instructions
Get the pack — $349

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