What's inside the Texas hemp records template pack
7 editable documents, each mapped to the exact
25 TAC Chapter 300 subsection it satisfies, with a plain-English fill-in
guide and a stated retention period. Buy once, own the files, adapt them
to your facility with the merge fields below.
Access to Records — on-site availability, 3-year retention (c), required records (d), and record integrity/attribution (e).
§300.203(c): records must be maintained no less than 3 years after creation. §300.203(d) enumerates the required record set (COAs, source of ingredients, batch/recall/complaint/master records). §300.203(e): records must be accurate, permanent, legible, concurrent, and carry facility name/location, date+time, signer, product identity + batch no.
Retention: Retain no less than 3 years after the record is created (§300.203(c)); keep on site for immediate inspection (§300.203(a)).
Regulation this document satisfies:
Texas DSHS — 25 TAC §300.205
Batch Production Records — per-batch records traceable to the master record (1) and documenting each manufacturing step (2)(A)-(M): dates, equipment/line, ingredient weights, in-process + lab results, actual yield, labeling reconciliation, sampling, investigations, THC destruction, rework, and the COA of hemp/derivative used.
Access to Records — on-site availability, 3-year retention (c), required records (d), and record integrity/attribution (e).
§300.203(c): records must be maintained no less than 3 years after creation. §300.203(d) enumerates the required record set (COAs, source of ingredients, batch/recall/complaint/master records). §300.203(e): records must be accurate, permanent, legible, concurrent, and carry facility name/location, date+time, signer, product identity + batch no.
Retention: Retain no less than 3 years after the record is created (§300.203(c)); source-of-ingredients receiving/licensing records required under §300.203(d)(3).
Regulation this document satisfies:
Texas DSHS — 25 TAC §300.206
Raw Materials and Ingredients — approved sources (a); traceability identifiers (b): name, batch/lot from original package, manufacture date, receipt date, expiration/re-test/use-by, total delta-9 THC on a dry-weight basis; no over-limit substances into Texas for processing (c).
Section title is 'Raw Materials and Ingredients'. The 'source of ingredients' receiving/licensing records requirement is separately at §300.203(d)(3)(A)-(B). The traceability log document cites both.
Access to Records — on-site availability, 3-year retention (c), required records (d), and record integrity/attribution (e).
§300.203(c): records must be maintained no less than 3 years after creation. §300.203(d) enumerates the required record set (COAs, source of ingredients, batch/recall/complaint/master records). §300.203(e): records must be accurate, permanent, legible, concurrent, and carry facility name/location, date+time, signer, product identity + batch no.
Retention: Maintain the written recall plan/procedures on an ongoing basis; retain executed recall and mock-recall records no less than 3 years after creation (§300.203(c)).
Regulation this document satisfies:
Texas DSHS — 25 TAC §300.207
Recalls — written recall procedures for all facilities (a): identify recalled product, immediate removal/segregation, return/hold/dispose, public hazard notification; and a recall plan for manufacturers/distributors/processors (b): notify direct consignees, notify public, effectiveness checks, appropriate disposal.
Access to Records — on-site availability, 3-year retention (c), required records (d), and record integrity/attribution (e).
§300.203(c): records must be maintained no less than 3 years after creation. §300.203(d) enumerates the required record set (COAs, source of ingredients, batch/recall/complaint/master records). §300.203(e): records must be accurate, permanent, legible, concurrent, and carry facility name/location, date+time, signer, product identity + batch no.
Access to Records — on-site availability, 3-year retention (c), required records (d), and record integrity/attribution (e).
§300.203(c): records must be maintained no less than 3 years after creation. §300.203(d) enumerates the required record set (COAs, source of ingredients, batch/recall/complaint/master records). §300.203(e): records must be accurate, permanent, legible, concurrent, and carry facility name/location, date+time, signer, product identity + batch no.
Retention: Retain COAs and testing results no less than 3 years (§300.203(c); testing results also §300.303(f), 3 years from receipt).
Regulation this document satisfies:
Texas DSHS — 25 TAC §300.301
Testing Required — COA availability (c) and required COA contents (d)(1)-(12): lab identity, producer identity, sampler, sample info, lot no., dates, units, methods/instruments/LOD/LOQ, expiration, QR verification, measurement of uncertainty, and delta-9/total-THC results.
Cited by the COA Tracking Register so each logged COA maps to the §300.301(d) elements an inspector expects to see. §300.303(f) also requires retaining testing results at least 3 years from receipt.
Access to Records — on-site availability, 3-year retention (c), required records (d), and record integrity/attribution (e).
§300.203(c): records must be maintained no less than 3 years after creation. §300.203(d) enumerates the required record set (COAs, source of ingredients, batch/recall/complaint/master records). §300.203(e): records must be accurate, permanent, legible, concurrent, and carry facility name/location, date+time, signer, product identity + batch no.
Retention: Reference document; retain the current adopted-rule version and your in-use record templates for the life of the operation. All underlying records: 3 years minimum (§300.203(c)).
Regulation this document satisfies:
Texas DSHS — 25 TAC §300.203
Access to Records — on-site availability, 3-year retention (c), required records (d), and record integrity/attribution (e).
§300.203(c): records must be maintained no less than 3 years after creation. §300.203(d) enumerates the required record set (COAs, source of ingredients, batch/recall/complaint/master records). §300.203(e): records must be accurate, permanent, legible, concurrent, and carry facility name/location, date+time, signer, product identity + batch no.
Batch Production Records — per-batch records traceable to the master record (1) and documenting each manufacturing step (2)(A)-(M): dates, equipment/line, ingredient weights, in-process + lab results, actual yield, labeling reconciliation, sampling, investigations, THC destruction, rework, and the COA of hemp/derivative used.
Raw Materials and Ingredients — approved sources (a); traceability identifiers (b): name, batch/lot from original package, manufacture date, receipt date, expiration/re-test/use-by, total delta-9 THC on a dry-weight basis; no over-limit substances into Texas for processing (c).
Section title is 'Raw Materials and Ingredients'. The 'source of ingredients' receiving/licensing records requirement is separately at §300.203(d)(3)(A)-(B). The traceability log document cites both.
Recalls — written recall procedures for all facilities (a): identify recalled product, immediate removal/segregation, return/hold/dispose, public hazard notification; and a recall plan for manufacturers/distributors/processors (b): notify direct consignees, notify public, effectiveness checks, appropriate disposal.
Testing Required — COA availability (c) and required COA contents (d)(1)-(12): lab identity, producer identity, sampler, sample info, lot no., dates, units, methods/instruments/LOD/LOQ, expiration, QR verification, measurement of uncertainty, and delta-9/total-THC results.
Cited by the COA Tracking Register so each logged COA maps to the §300.301(d) elements an inspector expects to see. §300.303(f) also requires retaining testing results at least 3 years from receipt.
Every business-specific value is a merge field. Fill each one once and
it flows through the pack. Required fields must be completed before a
document is inspection-ready.
Merge fields — required
Field
Token
Example
Company / facility legal name
{{company_name}}
Bayou City Hemp Co.
DSHS consumable hemp products license no.
{{license_number}}
CHP-000000
Facility / plant street address
{{facility_address}}
123 Industrial Blvd, Houston, TX 77002
Prepared by (name / title)
{{prepared_by}}
Jane Doe, Production Manager
Independently checked by (second person, §300.204(a))
One-time purchase. Editable DOCX + print-ready PDF + implementation
guide, delivered as a single download.
Texas Consumable Hemp Records Pack
Every DSHS-required record (25 TAC §§300.204–300.208 + §300.203 retention), each field mapped to the exact rule subsection, editable and inspection-ready.
$349 one-time
vs $3,000+ compliance consultant / generic free DSHS PDFs for the incumbent
Master Production Record template (§300.204)
Batch Production Record template (§300.205)
Source & Traceability / Raw Material log (§300.206 + §300.203(d)(3))
Written Recall Plan + mock-recall log (§300.207)
Consumer Complaint Log + complaint SOP (§300.208)
COA Tracking Register (§300.203(d)(1)-(2), §300.301(d))
Implementation guide with a 3-year record-retention table (§300.203(c))
Editable DOCX + print-ready PDF + fill-in instructions
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